---
aliases: ["Weekly Team Sync"]
Is A: Procedure
Belongs to: "[[responsibility-team-management]]"
Cadence: Weekly
Owner: "[[person-luca-rossi]]"
---
# Weekly Team Sync

The Monday morning team sync is the operating rhythm of the business. In 30 minutes, [[person-matteo-cellini]], [[person-paco-furiani]], and [[person-sara-ricci]] align on the week's priorities, surface blockers before they become problems, and coordinate across workstreams. Without this weekly touchpoint, a small remote team drifts into silos where everyone is busy but not necessarily aligned. The sync is not for deep discussion — it is for coordination and clarity.

## Steps

- [ ] Before the meeting: review the team task board and note any items that are blocked, overdue, or newly urgent
- [ ] Open the sync by briefly recapping last week's key outcomes — what shipped, what slipped, and any wins worth celebrating
- [ ] Go around the team: each person shares their top 2-3 priorities for the week and any blockers they need help with
- [ ] Identify cross-team dependencies: does Sara need a draft from Luca? Does Paco need creative assets from Matteo? Surface these and set deadlines
- [ ] Address the top 1-2 blockers as a group — if resolution requires more than 5 minutes of discussion, schedule a separate follow-up
- [ ] Review [[measure-task-completion-rate]] trends briefly — are we maintaining velocity, or is the team taking on more than it can deliver?
- [ ] Confirm the week's key deadlines: newsletter publish date, podcast episode, sponsor deliverables, and any external commitments
- [ ] Close with any announcements or updates that affect the whole team
- [ ] Post a written summary of priorities and action items in the shared channel within 30 minutes of the meeting

## Notes

- Keep the sync to 30 minutes maximum. If it regularly runs over, the agenda is too broad or blockers are not being resolved between meetings. Tighten the format.
- This meeting is for coordination, not brainstorming. If a topic needs creative discussion (e.g., a new content strategy), schedule a separate session rather than derailing the sync.
- The written summary is non-negotiable. Without it, half the team will remember different priorities, and alignment degrades within 24 hours.
- If someone is blocked on something from the previous week, escalate it immediately — a blocker that persists for two weeks is a process failure, not a people failure.
- Rotate the note-taking responsibility weekly. This distributes the administrative load and ensures everyone is engaged in capturing decisions, not just listening passively.
