---
aliases: ["Update team handbook"]
Is A: Task
Belongs to: "[[25q4]]"
Status: Open
Owner: "[[person-luca-rossi]]"
---
# Update team handbook

The team handbook, last updated in [[24q4]] when role descriptions were created, needs a comprehensive refresh to reflect the operational changes of 2025. The team has grown more autonomous, new tools and processes have been adopted (Airtable, Discord, referral program), and several ad-hoc decisions about communication norms and decision-making authority need to be codified.

The handbook serves as the single reference document for how the team operates. It should be clear enough that a new team member (hypothetical at this point) could read it and understand the business structure, tools, processes, and cultural norms without extensive onboarding conversations.

## Acceptance criteria

- [ ] Review and update all role descriptions for [[person-luca-rossi]], [[person-sara-ricci]], [[person-paco-furiani]], and [[person-matteo-cellini]]
- [ ] Document all tools and their purposes (Airtable, Retool, Discord, email platform, etc.)
- [ ] Update communication norms (async-first, response time expectations, escalation paths)
- [ ] Add a section on operational procedures with links to all [[procedure-quarterly-retro]], [[procedure-sponsor-renewal]], etc.
- [ ] Review the handbook with the full team and incorporate feedback

## Notes

- The handbook should be stored in the vault as a living document, not a static PDF. This ensures it stays current as processes evolve.
- Consider adding a "decision log" section that captures important operational decisions and their rationale, so the team can reference why things are done a certain way.
- This is a good candidate for [[person-sara-ricci]] to co-own, given her editorial skills and growing understanding of the business operations.
