---
aliases: ["Plan London trip logistics"]
Is A: Task
Belongs to: "[[25q3]]"
Status: Done
Owner: "[[person-luca-rossi]]"
---
# Plan London trip logistics

Following the positive research and go-decision from the [[25q2]] LeadDev London evaluation, this task handled all the logistics for the trip: flights, accommodation, conference registration, scheduling meetings with sponsors and potential collaborators who would also be attending, and preparing the talk (if the speaker proposal was accepted).

The trip needed to be planned to maximize the business value of every day while keeping costs reasonable. [[person-paco-furiani]] coordinated with sponsor contacts to schedule in-person meetings, and [[person-luca-rossi]] reached out to several newsletter peers for informal meetups.

## Acceptance criteria

- [x] Book flights (Milan to London, flexible dates around conference)
- [x] Book accommodation within walking distance of the conference venue
- [x] Register for the conference (speaker registration if talk accepted, attendee otherwise)
- [x] Schedule 4-5 in-person meetings with sponsors and potential sponsors attending the conference
- [x] Create a day-by-day itinerary covering conference sessions, meetings, and social events

## Notes

- The speaker proposal was accepted for a 20-minute talk. Conference registration is complimentary for speakers, saving the €600 ticket cost.
- [[person-paco-furiani]] secured meetings with 5 sponsor contacts, including 2 prospective sponsors who had been in the pipeline for months. The face-to-face meetings were expected to accelerate deal closure.
- Total estimated trip cost: €1,800 (flights €350, accommodation €1,050 for 3 nights, meals and transport €400). Under the €2,500 budget allocated during the research phase.
